Welcome to 34 Boar Lane
It’s great to have you with us.
Here’s all you need to know about life in our building. If we’ve missed anything our Community Manager, Grace, is here to help. She can usually be found making coffee in our single desk space or otherwise just the other side of grace@34boarlane.co.uk.
Contents
Our team
Grace Ellerby
Community Manager.
Grace@34boarlane.co.uk
+ 44 794 915 9078
Katherine Joinson
Building Manager
Kath@34boarlane.co.uk
+ 44 7880 385 780
Anne Richards
Receptionist
Reception@34boarlane.co.uk
0113 466 0312
Rajinder Singh
Regional Director, FM
07966 350 957
rajinder.singh@wearemapp.com
Abby Petch
Management Surveyor
0161 393 6012
abby.petch@wearemapp.com
Cara Levine
Cleaning Area Manager
Matthew Wall
Engineer
Anna Reciado
Cleaning Operative
Chris Goodall
Service Supervisor
2. Access to the building
34 Boar Lane can be accessed 24 hours a day, 7 days a week, although normal business hours of occupation are from 07:00- 19:00.
VISITORS
Visitors can access 34 Boar Lane via the main entrance on Boar Lane. The entrance allows for disabled access and egress.
On arrival, visitors will be greeted by members of our Building Management Team, usually Anne Richards, and signed into the building. From here our team can ensure your visitors are directed through the ground floor lobby to the lifts and main staircase core.
We welcome being kept in the loop of who is due to attend 34 Boar Lane to allow us to be prepared for all visitors and offer the warmest of welcomes, this is especially important where large groups of visitors are expected as it allows us to assist the visitors effectively.
DELIVERIES
34 Boar Lane has a private road and loading bay facility for Residents’ deliveries and collections at the rear of the building, off Bishopsgate Street. Access to these areas for deliveries and collections is strictly between the hours of 08:00 and 17:00. Some delivery drivers do unload from the taxi rank on Boar Lane but please be aware this not a designated loading area.
If a large delivery is expected to take longer than 30 minutes, please inform building management at least 24 hours prior
to the expected delivery and every effort will be made to accommodate the request.
All deliveries associated with Resident fit outs must be scheduled for out of hours. Under no circumstances will the Building Management Team accept receipt of fit out or recorded delivery packages on behalf of Residents.
Due to safety and security reason, deliveries cannot be left at reception and must be collected by the resident and transferred to Residents’ areas immediately upon arrival.
If lift access is required, the recipient is to meet the driver and items will need to be brought in via the Bishopsgate Street entrance and taken to the appropriate floor via the lift.
3. Parking
There is basement parking facilities at 34 Boar Lane, however, these are subject to parking bay allocations as per lease/license agreements.
The nearest car park is an NCP car park located at Trinity approximately a 2-minute walk from the building.
There are two electric car parking spaces in the courtyard and owners of electric vehicles are free to use them for charging.
4. Smoking
34 Boar Lane is a no smoking building. Smoking is therefore prohibited in all areas at all times.
For the avoidance of doubt this includes the reception, offices, workspaces and areas adjacent to their entrances, stairs, lift lobbies and lift cars, toilet areas (including lobby toilets), roof, external balconies, decked areas, plant rooms, car park and delivery areas.
We also ask that there is no smoking around the close perimeter of the building to avoid smoke entering the premises via open windows.
On no account should smokers congregate outside of the building’s main entrances (front or back of house). Security personnel will “police” these areas and formally report any contravention to the Building Management Team.
The use of electronic/ vapour cigarettes is also prohibited within the building.
5. Pet policy
34 Boar Lane is a pet friendly building to which all Residents are entitled to bring their pets into their offices. All Residents are responsible for their animals and should respect all areas by cleaning up after them.
Should any specialist cleaning be required, it will be charged back to the owner of the animal.
6. Meeting rooms
34 Boar Lane has three meeting pods which are located on the ground floor of the co-working space for use by co-working residents of the building and their visitors. You’re welcome to book them at any time here.
7. Passenger lifts
The building contains the three passenger lifts which serve the lower ground floor, ground floor and all upper floors up to the 5th floor.
This lift can carry up to 8 persons or to a max weight of 630kg and are 1100mm width (door with 800mm) x 1400mm deep.
A specialist maintenance contractor maintains the buildings lifts under a contract agreed by the Building Management Team. An intercom is fitted within each lift to enable contact to be made on a 24-hour basis with the lift maintenance company in the event of an entrapment.
All lifts are LOLER inspected on a 6 monthly basis and are inspected regularly by a contracted lift consultant company.
8. Single desk space
34 Boar Lane has a boutique co-working space for up to 30 users and provides a work place for a community of creative and socially minded businesses in the heart of Leeds.
Located on the ground floor, day and week passes are (depending on availability) sometimes available for 34 Boar Lane Residents and their visitors.
You’re welcome to book a desk here.
9. Community & local partnerships
The building’s communal areas, including the café and restaurant, comprise a central part of the overall working environment, providing spaces for people to socialise and co- work with colleagues and the wider community.
To encourage and support that interaction, the Community Manager, Grace Ellerby, organises a range of regular social activities and workshops, including mentoring events and tenant drinks.
These and other events help support the local arts and music scenes and build community in and around the building.
34 Boar Lane is committed to reaching out to the broader community, partnering with local suppliers, arts and cultural groups and other interested parties to invigorate the local area. Tenants are also invited to take advantage of a selection of discounts and deals offered by local businesses.
34 Boar Lane has hosted projects including Leeds International Festival and the Indie Food Festival, and environmentally conscious architects Studio Bark have designed the meeting pods for the ground floor.
10. Cycle store & shower facilities
There are cycle stores located in the basement area of the building which can be accessed via the private side street off Bishopsgate. Access to the cycle store is by access control which can be allocated to users’ fobs via reception/ building manager. All cycle store users are responsible for their own belongings and securing their bikes to the provided cycle racks.
34 Boar Lane also provides shower facilities within the cycle store and communal showers are also located within the basement. The showers are equipped with hair and body shampoo, conditioner, and body lotion for communal use.
Residents must remember to remove any personal belongings from the shower rooms as they are cleaned daily to which any items left will be removed.
34 Boar Lane offers a scooter and bike loan service for short journeys. The scooters are available from reception and comes with a helmet and a health and safety disclaimer that needs to be signed by the user before the scooter can be used.
11. Environmental & Sustainability
We want to reduce our impact on the environment and also help make it easier for you to do the same. To help with this we have:
• Provided scooters and an electric bike for tenant use
• Completed a thermal comfort modelling to CIBSE AM11 as part of the renovations
• Installed a heat recovery air handling unit
• Installed a new intelligent lighting control system with
automatic presence detectors and daylight-saving
• Installed low flush toilets, low flow spray taps and showers
• Added automatic metering for each floor
• Achieved a SKA refurbishment rating of silver
34 Boar Lane is certified to ISO 14001. The building is audited annually to maintain its compliance with the requirements of the standard.
Occupants are asked to read a copy of the MAPP Environment, Health and Safety Policy and to ensure that they work to reduce waste and eliminate their environmental impact where possible.
Occupants are asked to segregate and dispose of your waste and recycling in the bins provided. Clear or green bags should be placed in the mixed recycling bins and black bags should only go in the general waste bins.
Any waste generated by your own contractors must be taken away by them. Please do not allow them to use the communal waste store.
Visitors to your office should be made aware of that 34 Boar Lane is actively working to reduce its environmental impact and that they are expected to do the same while in the building.
We are all responsible for making the right choices and promoting sustainable practices by conserving energy, materials and resources, minimising consumption, maximising efficiency and effectively managing wastes.
12. House keeping & waste disposal
Cleaning
The common areas such as the reception lobby, lifts, staircases, co-working kitchens, central toilets, showers and adjoining corridors to and from the aforementioned areas etc. will be cleaned regularly by a team of cleaning operatives.
The Building Management Team will regularly inspect these areas to ensure they have been cleaned as per the agreed specification. The cleaning of demised premises is the responsibility of the Residents.
Residents may wish to use the same cleaning company as the landlord for the economies of scale and improved security.
If the Resident proposes to contract with a separate cleaning company, the Resident must notify the Building Management Team of his/her intention and provide details.
In all instances, the Resident must supply the Building Management Team with a schedule of all the cleaning contractor employees who are likely to attend the building in order that a contractor’s pass may be provided.
Refuse collection and recycling
34 Boar Lane has external waste bins and a regular waste collection contract in place.
General Waste
Mixed Recycling
Food waste
Should the Residents wish to utilise the waste bins for their demised premises it is their responsibility to purchase the waste bags and to put the waste in the bins.
We encourage the use of recyclable or biodegradable bags
(please see the building manager for the information for our recommended green supplier information).
It is the Resident’s responsibility under the environmental Protection Act 1990, Section 34, Code of Practice (Duty of Care), to ensuring that all waste leaving their premises is securely sealed in bags/containers.
Any items such as chemical containers, medical waste etc. that are not ‘mixed office waste’ should be clearly labelled, disposed of correctly and not put in the general waste bins.
Please ensure that any cleaners appointed directly are made aware of the code of practice.
No building contractor waste is to be placed in the landlord’s bins at any time. All waste arising from fit out or maintenance works is the contractor’s responsibility to remove from site.
Waste transfer notes can be requested from The Building Management Team.
Hazardous waste
Residents should note that the disposal of fluorescent tubes or other hazardous waste via the recycling bins is not permitted at any time and is governed by the Hazardous Waste Regulation 2005.
This is a statutory requirement and the Residents own maintenance contractors are required to dispose of the florescent tubes or hazardous waste independently, and in accordance with the current legislation governing such apparatus.
The florescent tubes generated from within the common areas will be removed by the landlords engineering contractor and sent to a registered waste transfer station.
All chemicals and oils should be stored, contained correctly and disposed of in compliance with storage and containment regulations, this include cleaning products and waste food oils.
Sanitary waste
Sanitary waste from the washrooms will be collected and disposed of by the Building Management Teams cleaning contractor.
Any sanitary requirements for washrooms with in an residents’ demised premises are the responsibility of the resident.
13. Building maintenance
The maintenance of the structure of the building and the common parts (as defined in your lease) is carried out by the Building Management Team and the cost is included in the service charge. No works to these areas are to be carried out by Residents.
The common parts are inspected regularly by the Building Management Team. It would be appreciated if any damage or potential hazard could be reported immediately upon discovery to Building Management Teams / Zendesk and confirmed in writing to the Building Management Team.
Residents are responsible for internal repairs within their demise. In the interests of security and cost you may consider it appropriate to request the landlord’s contractor to be responsible for additional maintenance necessary in your demise.
Certain plant must be maintained by the landlord’s contractor under a separate contract and this will be funded via the service charge.
Should you require the use of a handyman for small maintenance issues the Building Management Team can provide you with a contact of the suppliers.
14. Planned preventative maintenance
The planned maintenance is carried out to the common plant and equipment by a maintenance contractor appointed on a contract let by the Building Management Team.
Residents, depending on their lease are responsible for all plant and equipment contained within their demise apart from the air conditioning and heating which is maintained by the Building Management Team’s appointed contractor.
No alterations may be made to the air-conditioning, heating, plumbing, electrical services, fire protection or security apparatus system except those strictly in accordance with the procedures set down within the Residents lease.
Isolations of life safety systems may have cost implications to the Resident.
The Building Management Teams appointed contractor will maintain all the landlord’s plant and life safety systems within the building such as;
Fire Alarm
The building benefits from a modern, fully addressable fire alarm system with mimic/repeater panels being located at the front and rear entrances of the building for ease of the fire brigade identifying the location of the fire upon arrival.
Air Conditioning
Some areas of the building benefit from air conditioning systems capable of both heating and cooling operation, these are adjusted using local control in the relevant Resident demise.
15. Engineering plant
Heating & cooling
As part of the renovation project, energy-efficient technology has been installed throughout the building, which will utilise only 100% green energy.
The heating at 34 Boar Lane is provided by air handling units throughout the building and heat recovery in the ground floor co-working spaces. The units are engineered with leading technology and parts to increase their energy efficiency, reduce the carbon footprint of the occupant’s demise and the building, and therefore impact on the environment.
The system mixed return air with fresh air coming into the building and filters. The intelligent system is able to self-regulate and is monitored to ensure the most suitable setting depending on the season, ambient air temperature and humidity.
Hot water
The hot water for the sinks and showers is provided by energy efficient zip heaters located on each floor.
16. Metering
Electricity meters
As part of the renovation project, energy-efficient technology has been installed throughout the building, which will utilise only 100% green energy.
Gas metering
The gas meter supplies one retail unit only is located in the basement of the building and is read on a monthly basis by the Building Management Team.
Water metering
The water meter is located within the basement area of 34 Boar Lane and is read on a monthly basis by the Building Management Team. Retail units are independently metered to ensure fair usage for all occupants. Each resident on floors 1-5 are to ensure that water meters are installed in their demise as part of their fit out.
17. Air quality monitoring
34 Boar Lane's reception and co-working space are equipped with air quality monitoring systems which will alert the Building Management Team should the temperature, humidity or contaminant readings fall outside of the expected parameters.
Adjustments are made locally to ensure the environment conditions improve.
18. Alteration works
The Resident shall submit a full fit out design for landlord's consent to the Management Surveyor. In normal circumstances, the submission should be provided within one month prior to the intended date for the commencement of works.
The Resident shall provide dimensioned drawings and other information containing sufficient detail to identify proposals that show the following:
Plans, sections and elevations of all internal layouts at 1:50 scale.
Reflective ceiling plan of the proposal including any fixtures and fittings within 500mm of the suspended ceilings.
Lighting layout
Small Power electrical loads.
All modifications with additions to the installed systems.
Any provision for tea making facilities and dining facilities.
Any other amenity in the kitchens.
All modifications and additions to heating, ventilation, air
conditioning, fire protection.
Systems and fire detection and alarm systems.
Floor loading and associated calculations.
Noise and acoustic level compliance.
Quality, surface finish and colours of all materials are to be indicated on the drawings or described in a separate specification.
Colours are to be specified by British standards notation and samples of materials are to be submitted.
Health and Safety Information Including:
Risk assessments
Method Statements
Programme of Works
Appropriate health and safety documentation under CDM regulations.
Details of the Residents proposed mechanical, electrical, BMS, Fire Alarm and sprinkler contractors, for the consideration and approval of the landlord.
The Resident should employ the services of the Independent Commissioning Manager to assist and provide advice on the means of re- commissioning.
A statement covering the installed plant and how it impacts on the management system.
A statement identifying any implications on the maintenance of the landlord’s plant and equipment, and how the Resident plans to maintain the works as covered.
A programme of works detailing the complete project including the dates of submission of documentation particularly the final O&M record documentation. It is anticipated that the fit-out design may comprise a number of submissions which may be broadly grouped in the following stage
Scope of works/scheme design
Details design, work drawings and specifications.
19. Work activities
The permit to work system covers two separate areas of work activity. These are:
Fit out works
Operation and maintenance works
Both require the application for permit to the management team who are happy to discuss the permit to work system applicable to the work planned. Once an application has been authorised, permits may be signed for from the Building Manager by the named representative responsible for supervising the works.
20. Health & safety
All Residents are encouraged to have a disaster recovery contingency plan in place and review this at regular intervals. Specific information relating to these plans will be treated with the strictest of confidence.
Fire risk assessments, precautions and associated staff training are the Residents’ responsibility within the demised premises. However, the insurers of the property, the landlord and/or the Building Management Team may wish to inspect the demised premises and may require the provision of additional firefighting equipment.
Emergencies should be reported to the Building Management Team on 0800 389 01 00. Please also email service desk servicedesk@wearemapp.com. Please advise the location and nature of the accident/ incident.
Residents are responsible for providing first aid equipment and trained personnel for their demised premises. In addition, for emergencies, a first aid kit is available on reception.
21. Emergencies & fire precautions
Please see the full building emergency procedures document for full details. In the event that a fire is identified, occupants are to:
Head to the nearest fire exit.
Raise the alarm by using the nearest red fire manual alarm call points located at each fire exit.
Call the Fire Service – the building management team will also do this but if you see it, raise it.
Help anyone in your team with additional needs or reduced mobility
Be prompt and calm.
Do not stop to collect personal belongings.
Don’t use the lifts
Do not re-enter building.
Meet at assembly point – this is on Lower Basinghall Street (opposite the front of the building, next to the hotel). Each floor will have a different colour allocated to them due to the number of occupants on each floor.
Resident’s responsible persons or fire wardens are to do a headcount of your team and notify the building management team of anyone who is missing.
fire precautions
The responsibility for the safety from fire belongs to us all
and only strict adherence to the rules can we ensure that the building is safe to occupy. Being prepared for an emergency in an office building is the best defence.
It is the responsibility of each Resident to ensure that all their staff have current and comprehensive fire training. The more informed and responsive staff are, the safer they will be.
All staff should familiarise themselves with the following:
Location of the break glass points.
Location of the fire exits.
Action to be taken in the event of a fire.
Location of firefighting equipment and methods of operation.
The occupancy levels for the demises.
We advise all Residents to ensure they carry out a fire risk assessment of their suite and arrange fire warden training for a suitable member of staff to ensure compliance with appropriate regulations.
Occupants are to have a personal evacuation plan in place for any staff with additional needs and persons with reduced mobility.
Please share your FRA and list of fire wardens with the building management team and reception.
bomb threats
In terms of controlling a bomb related incident where there is a member of the Building Management Team on site, the main point of contact for the police and Resident incident co- ordinators is as follows:
Katherine Joinson - Building Manager m: 07880 385 780
If the above person is unavailable or the incident is out of hours, responsibilities would automatically be deputised to the security team member on site initially before being taken over by a member of MAPP Senior Management Team.
Follow these procedures:
Remain calm.
Notify authorities immediately by calling 999
Notify your line manager and the Building Management
Team
If you receive a telephone threat you should:
Stay calm and listen carefully
Take a note of key information
If practical, keep the caller talking and alert a colleague to dial 999
If displayed on your phone, note the number of the caller, otherwise, dial 1471 to obtain the number once the call has ended. If the threat is a recorded message write down as much detail as possible. If the threat is received via text message do not reply to, forward or delete the message. Note the number of the sender and follow police advice
emergencies & fire precautions
If the threat is delivered face-to-face:
try to remember as many distinguishing characteristics of the threat-maker as possible
If discovered in a written note, letter or as graffiti:
treat as police evidence and stop other people touching the item
If the threat is received via email or social media application: do not reply to, forward or delete the message
note the sender’s email address or username/user ID for social media applications
preserve all web log files for your organisation to help the police investigation (as a guide, 7 days prior to the threat message and 48 hours after).
22. Medical Emergencies
If you discover a seriously ill or injured person, notify your nearest first aider immediately. Where there may be a need
to call 999 to request ambulance services please ensure reception are notified as soon as possible. The team will ensure swift access is available and they are promptly directed to the occupier suite.
Please report any incidents or accidents within the boundary of the building and premises to the building manager.
Local hospitals
Accident & Emergency, Leeds General Infirmary Great George Street,
Leeds, LS1 3EX
t: 0113 243 2799
Urgent care services
One Medicare The Light The Headrow
Leeds, LS1 8TL
t: 0113 295 1132
City Health Walk in Centre, Shakespeare Medical Practice Burmantofts Health Centre Cromwell Mount
Leeds, LS9 7T t: 0113 295 1132
Dentists
City Dental
6 Albion Place, Leeds, LS1 6JS t: 0113 245 4868
Emergency Dentist Leeds 1 Wormald Row
Leeds, LS2 8DZ
t: 0113 347 4999
23. Asbestos
An Asbestos Management Survey was undertaken in 2019 to determine the presence or likelihood of asbestos containing materials (ACM’s) being present at 34 Boar Lane.
Unless it has been specifically confirmed by the survey that no ACM’s are present, Residents should presume that ACM’s are present in their demise and arrange further surveys to satisfy their legal responsibilities.
Contractors should be advised accordingly. Surveys undertaken on behalf of the landlord have been conducted and the findings of those assessments are available from the Building Manager. A permit to work will be required for any work on or in the area immediately surrounding known ACM’s.
The removal of any ACM’s from the building must be carried out in accordance with the Asbestos at Work Regulations 2012. The Building Manager must be notified in advance of the intention to remove any ACM’s and provided with evidence that these regulations are being complied with and this will need to be approved by the landlord.
24. The area
![Boar Lane Occupier Handbook[1] (dragged).jpg](https://images.squarespace-cdn.com/content/v1/5f8d7306da060825bb0bb2b9/1616512601538-FIMGETFC2D0DO9Q2E03N/Boar+Lane+Occupier+Handbook%5B1%5D+%28dragged%29.jpg)
25. Your landlord
Kinrise is an award-winning investment company (est. 2015) which is focussed on creating spaces that inspire and enable
The company is building a collection of iconic buildings and ventures designed to contribute to the inclusive rise of UK cities, through creative workspace, technology and social and environmental initiatives.
Approach
Why the name Kinrise? In short, it translates as community rising.
The team believe that building equitable business agreements, developing strong community relationships, serving people and being mindful of the environment
is not at odds with creating a long-term, profitable business. The team works to keep the four capitals (human, social, environmental, financial) in balance.
Address
7 Portland Mews, Soho, London,W1F 8JQ